Category Archives: VNNC Budget and Finance Meeting Agenda

Van Nuys Neighborhood Council Budget and Finance Committee Meeting – June 27th @ 5:00 – 6:30 pm

Van Nuys Neighborhood Council

www.VNNC.org

Budget and Finance Meeting Agenda

Tuesday, June 27, 2017

5:00 pm – 6:30 pm

State Building Auditorium

6150 Van Nuys Blvd., Van Nuys, CA 91401

  1. Call to Order, Pledge of Allegiance to the United States of America and Roll Call
  2. Reports from Public Officials/Departments/Community Agencies (10 minutes)
  3. General Public Comment on Non-Agenda Items within the Board’s Jurisdiction (up to two minutes per speaker)
  4. Discussion and possible action regarding VNNC FY 17-18 Strategic Plan

    http://empowerla.org/nc-budget-package/

  5. Discussion and possible action regarding VNNC FY 17-18 Budget Package

    http://empowerla.org/nc-budget-package/

  6. Discussion and possible action to review and update the current VNNC’s P.O. Box status. Our mailing box is up for renewal on July 7, 2017 and each renewal is good for 6 months period as USPS regulations NTE $250.00 (Operations Budget)
  7. Discussion and possible action to review and approve to instate an automatic renewal for the VNNC’s P.O. Box in advance each six months. This would help expedite the process and non-interruption of the service besides it will help our budget to reflect a more accurate forecast. (Operations Budget)
  8. Discussion and possible action to approve the purchase for the three newly elected members three sets of business cards for each one of them. NTE $200.00 (operations budget)
  9. Discussion and possible action to approve the purchase for the three newly elected members, three magnetic logo pins with the VNNC Logo on it. NTE $200.00 (operations budget)
  10. Discussion and possible action to approve the purchase for the three newly elected members, three desk name plates with the VNNC Logo on it. NTE $300.00 (operations budget)
  11. Discussion and possible action to approve the purchase of ten VNNC emails from GoDaddy, by GoDaddy regulations. Three of these emails will be used by our newly elected councilmembers and the rest of them will be storage for future use. NTE $500.00 (operations budget)
  1. Discussion and possible action to approve the purchase of our VNNC storage unit for six months in advance. Our VNNC Store bin bill is due at the end of July 31st. If not paid by that time, our unit contents will be sold at auction.
  2. To review, analyze and reinstate Howard Benjamin as our Credit Card Holder for our Budget and Finance Committee 2017-2018 period. As of now, Howard Benjamin has been our credit card holder but was destitute by Ms. Semee Park. We, as Budget and Finance Committee were not aware of this destitution and would are asking Ms. Semee Park for any documentation of any wrong doing from Howard Benjamin that give grounds to his dismissal.
  3. To evaluate, support and recommend an outreach campaign by our VNNC for the 311LA app for the benefit of our Van Nuys Community to ease the increase of illegal dumping in our Van Nuys Streets. If approved the recommendation will be sent to our outreach committee for further evaluation.
  4. Board Comments on Non-Agenda Items (10 minute)
  5. Adjournment

6.27.17 B&F

VNNC Special Budget and Finance Meeting – January 4th, 2017 @ 6:30 pm

VNNC Special Budget and Finance  Meeting Agenda

January 4, 2017 (Wednesday 6:30- 8:00 pm)

6150 Van Nuys Blvd (Auditorium)

Van Nuys, CA 91401

  1. Call To Order & Pledge Of Allegiance
  2. Roll Call (Quorum Call)
  3. Comments from the Chair –Speaker’s Times, Cell phone conversations, Correspondence received and approval of minutes. Speaker’s Times, Cell Phones, Conversations, Correspondence Received. Introductions of first time attending stakeholders. *Speaker Cards: 2, minutes, 2 Public Comment Times. (This includes speaker cards on agenda items — a limit of 10 minutes for the entire meeting per stakeholder.)
  4. Public Comment (On matters within the VNNC Budget and Finance Committee Capabilities.) 2 minutes Maximum per person, 20 minutes Maximum time for Public Comment under this item
  5. Old Business
    • 1) The VNNC will provide funding to the Children of the Night for their outgoing services in the Van Nuys Committee (NTE $2500) (5 minutes presentation by Children of the Night Representative)
    • 2) The VNNC will provide funding for New Economics for Women for their outgoing services to the Van Nuys Community. (NTE2,500.00)
  6. New Business 
    • 3) Treasurer update: Treasurer will provide a brief review and update on our open, current, and closed NPG’s to keep the flow of business in check.
  7. Public Comment
  8. Announcements
  9. Adjournment

Budget and Finance Committee January 2017 Agenda

VNNC Special Budget and Finance Committee Meeting – December 9, 2016

VNNC Special Budget and Finance

Meeting Agenda

December 9, 2016 (Friday 6:30- 8:00 pm)

Marvin Braude Constituent Service Center

6262 Van Nuys Blvd Room 1B

Van Nuys, CA 91401

  1. Call To Order & Pledge Of Allegiance
  2. Roll Call (Quorum Call)
  3. Comments from the Chair –Speaker’s Times, Cell phone conversations, Correspondence received and approval of minutes.Speaker’s Times, Cell Phones, Conversations, Correspondence Received. Introductions of first time attending stakeholders.*Speaker Cards: 2, minutes, 2
  4. Public Comment Times. (This includes speaker cards on agenda items — a limit of 10 minutes for the entire meeting per stakeholder.)decePublic Comment (On matters within the VNNC Budget and Finance Committee Capabilities.) 2 minutes Maximum per person, 20 minutes Maximum time for Public Comment under this item
  5. Old Business
    • The VNNC will provide funding to the Children of the Night for their outgoing services in the Van Nuys Committee (NTE $2500) (5 minutes presentation by Children of the Night Representative)
    • Outreach Item: The VNNC to organize two holiday events for December 2016 a) First event for the children’s stakeholders of Van Nuys and the Second event for the homeless stakeholders of Van Nuys (NTE $2,500 for both)
    • The Mayor’s Youth Council for local students to be provide with food while participating in the program until May 2017 (NTE $450).
    • The VNNC to Co-Sponsor and provide food for a job fair hosted by Assembly member Nazarian’s Office scheduled for January 2017 (Amount TBD)
  6. New Business:
    • Van Nuys Neighborhood Council to partner again with La Iglesia en el Camino on January 27 from 11am-2pm for their Annual Fair. The VNNC will provide lunch for the employers at 12pm. The cost should be no greater than $500.
  7. Public Comment
  8. Announcements

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VNNC Special Budget and Finance Committee Meeting

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Van Nuys Clean Up Day

VNNC Special Budget and Finance Meeting Agenda

November 18, 2016 (Friday 6:00- 8:00 pm)

Van Nuys Police Station

6240 Sylmar Ave Community Room

Van Nuys, CA 91406

  1. Call To Order & Pledge Of Allegiance
  2. Roll Call (Quorum Call)
  3. Comments from the Chair –Speaker’s Times, Cell phone conversations, Correspondence received and approval of minutes.
    Speaker’s Times, Cell Phones, Conversations, Correspondence Received. Introductions of first time attending stakeholders.*Speaker Cards: 2, minutes, 2 Public Comment Times. (This includes speaker cards on agenda items — a limit of 10 minutes for the entire meeting per stakeholder.)
  4. Public Comment (On matters within the VNNC Budget and Finance Committee Capabilities.) 2 minutes Maximum per person, 20 minutes Maximum time for Public Comment under this item
  5. Old Business Outreach Items
    1) Motion: The Van Nuys Neighborhood to pay for a cook and sides for theThanksgiving Dinner at Van Nuys Park for up to 350 stakeholders(NTE$2,500) (5 minutes)
  6. Public Comment
  7. Announcements
  8. Adjournment

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VNNC Budget and Finance Committee Meeting – November 2, 2016 @ 6:30 pm

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Los Angeles poet laureate Luis J. Rodriguez at yesterday’s Nevermore Poetry Festival in the Van Nuys Civic Center.

VNNC Budget and Finance Committee

November 2, 2016 at 6:00pm

Van Nuys Constituents Center Conference Room

Marvin Braude Center Constituent Service Center

6262 Van Nuys Blvd. Conference Room 3B

Van Nuys, CA 91401-2707

  1. Call to Order & Pledge of Allegiance to the United States of America.
  2. Roll Call (Quorum Call) Comments from the Chair — Speaker’s Times, Cell Phones, Conversations, Correspondence Received and approval of minutes. Introductions of first time attending stakeholders.*Speaker Cards: 2, minutes, 2 Public Comment Times. (This includes speaker cards on agenda items — a limit of 10 minutes for the entire meeting per stakeholder.)
  3. Public Comment (On matters within the VNNC Budget and Finance Committee capabilities.)
  4. Old Business:
    • A. Review Procedures, Organization and storage of VNNC Property. The current protocol requires all Council members holding VNNC property to enter the property information in Empowerla.org.
  5. New Business:
    • A. Economies for Women – We are asking for NTE $1,000.00for toys and supplies for our December 10th Event “Holiday with a Heart”.
    • B. Assign a Council Member to be responsible of signing volunteer forms issue be the Volunteer’s schools for their school record keeping.
    • C. Rogue Artist Ensemble – Kaidan Project a workshop, They are asking for NTE $5,000.00 in support to help fund some advertising that will reach to the Van Nuys Neighborhood and provide free tickets to community members, as well as help pay for actor and artist stipends for their rehearsal and performance work on the project.
    • D. Purchase for the Chair of the Budget and Finance Committee a hammer and Gravel to conduct regular monthly meetings.
  6. Public Comments
  7. Announcements
  8. Adjournment

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VNNC Budget and Finance Committee Meeting – August 24, 2016 @ 6:00 pm

VNNC Budget and Finance Committee Meeting

August 24rd, 2016 at 6:00pm

Van Nuys Constituents Center, Conference Room

6262 Van Nuys Blvd. Conference Room 1A

Van Nuys, CA 91401-2707

  1. Call to Order & Pledge of Allegiance to the United States of America.
  2. Roll Call (Quorum Call)
  3. Comments from the Chair — Speaker’s Times, Cell Phones, Conversations, Correspondence Received and approval of minutes. Introductions of first time attending stakeholders. *Speaker Cards: 2, minutes, 2 Public Comment Times. (This includes speaker cards on agenda items — a limit of 10 minutes for the entire meeting per stakeholder.)
  4. Public Comment (On matters within the VNNC Budget and Finance Committee capabilities.)
  5. Old Business:
    • A. To set a date for the Physical Inventory of VNNC Storage unit.
  6. New Business:
    • A. Establish and Endorse Budget and Finance Committee members. Our Committee calls for any and all interested board members to volunteer and join the Budget & Finance Committee in order to either endorse or refused an item in our monthly agenda.
    • B. To discuss and review Van Nuys Budget and Finance Committee priorities. NPG’s will be prioritized making Education as our highest priority, being Schools and or nonprofits focusing in education our concentration.
    • C. Open the discussion for the Strategy procedure on the 2016 -2017 Annual Budget. Set up a date in the future with our schools and nonprofits in order to guide them in the procedures on request and acceptance of a NPG.
    • D. To Analyze, assemble and put together the documents for the Annual budget package to get it ready for approval for 2016-2017 fiscal year.
    • E. To set up an emergency meeting in order to approve the budget package 2016-2017 before DONE dateline set on Thursday September 1st. 2016.
    • F. To authorized and fund $200.00 to Community Partners as an outreach item. (Robina)
    • G. To review and advice if the Expensify App for Mr. Howard Benjamin council member and cardholder. This app will be of the best interest for the VNNC Board. To make our expenditures transparent and gradually keep the Treasure’s bookkeeping and MIR’s report submission on time to the board and DONE.
    • H. To review and discuss Village Family Services request for $1,000.00 NPG for October 2016.
    • I. To review and discuss Valley Disaster Preparedness Event. Review and advice on course of action for March 2016 NPG request now being made in the 2016/2017 budget year.
    • J. To review and discuss Literacy Club Presentation and request for NPG for $1,000.00K. Discuss strategy and update on situation with DONE in increasing the bank card limit.
    • L. Discuss and possible fund Cardenas Elementary Project.
    • M. To review and endorse the sponsoring of an event over theDecember Holidays to celebrate the upcoming anniversary of the Country Western Store on Van Nuys Blvd.
  7. Public Comments
  8. Announcements
  9. Adjournment

Budget and Finance Committee August Meeting

VNNC Budget and Finance Committee – July 13, 2016 @ 6:00 pm

VNNC Budget and Finance Committee

July 13, 2016 at 6:00pm

Van Nuys Constituents Center, Conference Room

6262 Van Nuys Blvd. Conference Room 1A

Van Nuys, CA 91401-2707

  1. Call to Order & Pledge of Allegiance to the United States of America.
  2. Roll Call (Quorum Call)
  3. Comments from the Chair — Speaker’s Times, Cell Phones, Conversations, Correspondence Received and approval of minutes. Introductions of first time attending stakeholders. *Speaker Cards: 2, minutes, 2 Public Comment Times. (This includes speaker cards on agenda items — a limit of 10 minutes for the entire meeting per stakeholder.)
  4. Public Comment (On matters within the VNNC Board’s Jurisdiction.)
  5. Old Business:
    • A. Establish Officers. Call for any and all interested board members to volunteer to join the Budget & Finance Committee so that said Committee might thereafter discuss, adjust, amend, set and approve the annual budget for 2016-2017.
  6. New Business:
    • A. Treasurer’s Report
    • B. Open the discussion for the Strategy procedure on the 2016 -2017 Annual Budget.
    • C. Establish next year’s adjusted new budget allocations.
    • D. To set a date for Physical Inventory of VNNC Storage unit, to name the members in charge of Physical Inventory report and to set up a due date for same report.
    • E. To name the new Budget and Finance Advocate Representative for the Van Nuys Council.
    • F. This representative will attend the Budget Day July 31st and Present suggestions to the Budget Board at City Hall.
  7. Public Comments
  8. Announcements
  9. Adjournment

Budget and Finance Committee July Meeting

VNNC Special Meeting of the Budget and Finance Committee – Wednesday, June 29, 2016 @ 6:00pm

VNNC Special Meeting of the Budget and Finance Committee

June 29, 2016 at 7:00pm

Van Nuys Constituents Center, Conference Room

6226 Van Nuys Blvd. Conference Room 1A

Van Nuys, CA 91401-2707

  1. Call to Order & Pledge of Allegiance to the United States of America.
  2. Roll Call (Quorum Call)
  3. Comments from the Chair — Speaker’s Times, Cell Phones, Conversations, Correspondence Received and approval of minutes. Introductions of first time attending stakeholders. *Speaker Cards: 2, minutes, 2 Public Comment Times. (This includes speaker cards on agenda items — a limit of 10 minutes for the entire meeting per stakeholder.)
  4. Public Comment (On matters within the VNNC Board’s Jurisdiction.)
  5. Old Business:
    • A. Establish Officers.Call for any and all interested board members to volunteer to join the Budget & Finance Committee so that said Committee might thereafter discuss, adjust, amend, set and approve the annual budget for 2016-2017.
  6. New Business:
    • A. Treasurer’s Report
    • B. Open the discussion for the Strategy procedure on the 2016 -2017 Annual Budget.
    • C. Establish next year’s adjusted new budget allocations.
    • D. To set a date for Physical Inventory of VNNC Storage unit. To name the members in charged of Physical Inventory report and to set up a due date for same report.
    • E. To name the new Budget and Finance Advocate. Representative for the Van Nuys Council,
    • F. This representative will attend the Budget Day July 31st and Present suggestions to the Budget Board at City Hall.
  7. Public Comments
  8. Announcements
  9. Adjournment

Budget and Finance Committee June Meeting

VNNC Special General Meeting Agenda – June 15, 2016 @ 7:00 pm

VNNC Community Clean-up in March

Photos by Bob Cupples

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Photo credit: Bob Cupples (C-PAB Volunteer)

VNNC Special General Meeting Agenda

June 15, 2016 (Wednesday 7:00- 9:00 pm)

Van Nuys Constituents Center, Conference Room

6226 Van Nuys Blvd. Conference Room 1A

Van Nuys, CA 91401-2707

  1. Call To Order & Pledge Of Allegiance To the United States of America.
  2. Roll Call (Quorum Call)
  3. Comments from the Chair — Speaker’s Times, Cell Phones, Conversations, Correspondence Received and approval of minutes. Introductions of first time attending stakeholders. *Speaker Cards: 2, minutes, 2 Public Comment Times. (This includes speaker cards on agenda items — a limit of 10 minutes for the entire meeting per stakeholder.)
  4. Public Comment (On matters within the VNNC Board’s Jurisdiction.)
  5. Old Business:
  6. New Business:
    • A. Budget item. Motion to move remaining balance of money in elections category ($ 3,236) to adopted NPG category.
    • B. Budget item. Motion to move the cash request funds of $2,135.85 for outreach into NPG’s adopted budget category.
    • C. Budget item. Motion to move $1,500 from operations into NPG and $627.15 from outreach into NPG.
    • D. Administrative item. Motion to purchase a wireless printer/scanner/fax all in one . This will reduce the need to go to Staples, Kinkos, etc. will also reduce paperwork for secretary, treasurer and second signatory. All board members will be trained on how to use. NTE $400
    • E. Administration item. Motion to purchase 300 VNNC flash drives with VNNC logo on it. Can be used as both an operational and outreach expense. Can be used as outreach to hand out at events but also board members are encouraged to use as well for VNNC business. NTE $1000
    • F. Administrative item. Motion to purchase protective laptop cases and/or computer bags (whichever costs less or is available). NTE $150.00.
    • G. Administrative item. Motion to purchase (2) external hard drives. To be used to store essential VNNC data. NTE $300
    • H. Administrative item. Motion to purchase a B&W laser printer to be used by any VNNC board member(s) using a VNNC laptop or their own laptop in need of a printer to be used for official VNNC business. (NTE $300.00).
    • I. Administrative item. Motion to purchase office supplies, specifically clear plastic sheets, three ring binders, pocket folders, receipt pocket holders, post-it notes, paper clips, printer ink, and paper to be used by Executive board officers, board members and stakeholders to prepare official VNNC Paperwork, Agendas, Committee Chair Reports, Outreach Flyers and similar documents in the course and scope of Official VNNC Business. (NTE 200.00)
    • J. Committee item. Call for any and all interested board members to volunteer to join the Budget & Finance Committee so that said Committee might thereafter discuss, adjust, amend, set and approve the annual budget for 2016-2017.
    • K. Motion to approve Annual Budget for 2016-2017.
  7. Public Comments
  8. Announcements
  9. Adjournment

VNNC Special Gen Mtg 0601516-F          Preview of “June MER amendedbudget.xlsx”

 

VNNC Budget and Finance Committee Meeting, February 11 @ 6:00-659 pm

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Old Van Nuys Pulbic Library at the corner of Sylvan Street and Vesper Avenue now own by law firm Straussner/Sherman.

Budget & Finance Committee
Van Nuys Neighborhood Council                                                                                                      February 11th, 2015 (Wednesday 6:00pm – 6:59pm)                                                                    Marvin Braude Constituent Service Center                                                                                         6262 Van Nuys Blvd.,                                                                                                                                   Van Nuys, CA 91401

  1. Call to Order & Pledge of Allegiance to the United States of America
  2. Roll Call (Quorum Call)
  3. Comments from the Chair of the Van Nuys Neighborhood Council Committee
  4. Public Comment (On matters within the VNNC Board’s Jurisdiction.) *Speaker Cards: 2 minutes, 1 Public Comment Time. (This includes speaker cards on any and all agenda items — a limit of 10 minutes for the entire meeting per Stakeholders and Councilmembers alike)
  5. New Business
    • a. $1000 for The Drug and Alcohol Treatment Center. (Alcoholics who’s drinking has gotten out of control and who have issues with alcohol or are considered by themselves or others as alcoholics may need the services of an alcohol rehab center. These are environments who use a variety of methods to help the individuals struggling with the disease of alcoholism.)
    • b. Follow up on D.O.N.E’s additional paperwork for the Valley Bikery. The Valley Bikery is an organization that promotes and supports cycling as a sustainable, healthy, and fun method of transportation in the San Fernando Valley.
    • c. Discuss a request from CSUN for funds. California State University, Northridge is a vibrant, diverse university community of 38,310 students and more than 4,000 faculty and staff, sited on a 356-acre campus in the heart of Los Angeles’ San Fernando Valley..
  6. Announcements
  7. Adjournment

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